License Dashboard

Benefits

• Complete software license management
• Effective compliance verification and monitoring
• Proactive renewals management
• Essential risk mitigation & cost optimisation
• Comprehensive dashboard reporting

Important dates

Agreement start: 6 May 2026

Agreement end: 5 May 2029

Invoice date: Invoices will be sent upon receipt of a completed order form. For subsequent years, invoices will be issued three months in advance of the license anniversary date.

Commitment Period

Institutions may participate in the agreement at any time during the agreement period, and are bound by its terms and conditions, including payments, for the full duration of the agreement until 5 May 2029. Institutions which join part way through a licence year will receive pro-rata pricing for the year in which they join. 

Year 1: 6 May 2026 - 5 May 2027
Year 2: 6 May 2027 - 5 May 2028
Year 3: 6 May 2028 - 5 May 2029

Eligible Institutions

Higher and Further Education and Research Councils in the United Kingdom, and to Universities and Colleges of Further Education in Ireland.

Other organizations (including Further Education / Research Councils / Colleges) aligned with Jisc's charitable objectives of supporting education, research bodies and the public sector may ask to participate in the agreement. Jisc will liaise with the supplier about any such requests.

Background Information 

This agreement has been negotiated to provide academic institutions with access to a cost-effective software asset management solution that utilizes existing asset management and system configuration tools already deployed within the organization's network, thereby maximizing existing investments and guaranteeing speed to value.

Supplier Details

Licensor: License Dashboard (a division of Phoenix Software Limited), a company incorporated in England with company number 02548628 and which has its registered office at Blenheim House, York Road, Pocklington, York, Yorkshire, United Kingdom YO42 1NS.

Product Descriptions

License Dashboard for academic institutions is an advanced software asset management (SAM) solution designed to meet the unique challenges faced by universities, colleges, and research centres. It enables educational IT departments to efficiently manage software licensing, ensure compliance, and maximize budgetary impact in dynamic academic environments.

With its powerful inventory capabilities, License Dashboard quickly identifies installed software across networks and maps usage to licensing entitlements. It supports a wide range of vendors, including Microsoft, Oracle, VMware, and Adobe, ensuring that compliance is never left to chance.

The intuitive dashboard provides actionable insights through real-time reporting, enabling better decision-making and strategic planning. Whether you're navigating audits or looking to reduce costs, License Dashboard makes it easy to identify unused software, manage renewals, and forecast future needs.

Summarized below are the key business benefits:

Automated license intelligence: License Dashboard automates the reconciliation of license entitlements against software usage, ensuring compliance with vendor agreements and reducing the risk of audit penalties. It supports a wide range of academic licensing models, including Full-Time Equivalent (FTE) calculations, which are particularly relevant for institutions with part-time staff and students.

Centralized compliance monitoring: The platform provides real-time visibility into your institution’s licensing position. It generates compliance baselines and risk logs, helping IT and procurement teams proactively manage entitlements and avoid overspend.

Data integration and visualization: License Dashboard integrates with existing inventory data sources and supports connectors for platforms commonly used in academic environments. It offers visual dashboards to track software usage, license allocation, and compliance trends across departments and faculties.

Cost optimization and strategic planning: With detailed reporting and analytics, institutions can identify underused licenses, optimize renewals, and plan future software investments more effectively.

Academic-focused onboarding and training: Institutions benefit from structured onboarding, including workshops to gather and validate historic license evidence (e.g. EULAs, purchase records), and access to the License Dashboard Academy for self-paced and instructor-led training.

Flexible deployment options mean it can adapt to any IT environment, on-premises, hybrid, or cloud, while integrations with procurement and ITSM platforms enhance operational efficiency.

Ideal for IT managers, procurement teams, and SAM professionals, License Dashboard transforms software management from a reactive task into a proactive strategy. Reduce waste, stay compliant, and uncover hidden savings, all in one intelligent platform.