Esri 2020

This agreement has now been superseded by the Esri 2023 Agreement.

Benefits

• Around 95% discount from commercial prices for Esri ArcGIS software.
• Home use is allowed and distance learners can use the software overseas.
• Use of the software for administrative purposes (exceptions for particular products)
• Esri UK Steering Group which acts as a liaison between the academic community and Esri UK
• New model offers unlimited licences

Important Dates

• Agreement start date: 1 August 2020
• Agreement end date: 31 July 2023
• Subsequent invoice date: 1 May  

Licence Type

Site and Departmental Licences

Commitment Period 

Institutions are committed until 31 July 2023.

Trial

For a trial copy of the software, please contact Highered@esriuk.com

Eligible Institutions

Higher and Further Education and Research Councils in the United Kingdom, and to Universities and Colleges of Further Education in the Republic of Ireland.

Background Information

Chest and Esri UK have had a Chest Agreement in place since 1992, with this Agreement taking us through 30 years. Read more about it here:

This new Chest Agreement runs from 1 August 2020 until 31 July 2023.

Supplier Details

Owner: Esri Inc.

Supplier: Esri UK

Product Description

Higher Education institutions in the UK and Ireland can purchase ArcGIS software through the Esri Chest Agreement. The Agreement offers two different options for individual institutions to choose from:

• Site Licence (Unlimited).  Any institution is eligible to order a site licence, the pricing tiers are based on the institution's Jisc band*.  Student licences are unlimited; the number of administration licences depend on the tier the institution sits in.  If in doubt about the appropriate tier for your institution, please don't hesitate to contact us
  
  
• Department Licence.  A Department Licence is a 50 user licence.  Concurrent Use licenses are not available through the Department License. 

Please see the following document for full details of licence allocations by licence type:

In particular

• Page 1:  details of the licences available for academic use 
• Page 2:  details of licence quantities for academic use
• Page 3:  details of the licences available for administrative use
• Page 4:  details of licence quantities for administrative use, plus additional benefits
• Page 5:  details of the departmental licence
• Page 6:  details of licence quantities for the departmental licence

For complete product descriptions, please visit the Esri UK website.

The pricing is worked out as follows:

A department licence costs £1375 plus VAT.  All prices also have the Chest fee to be added.  Please see the Product and Pricing tab for full details

*https://subscriptionsmanager.jisc.ac.uk/about/jisc-banding

What Licence should I use?

Products from Esri UK 

Previously, Crime Analyst and Productivity Suite were products that, whilst free, needed ordering separately to the main Agreement. 

Productivity Suite is now gone, replaced by UK Data loader.  Crime Analyst is similarly due to be retired and not being offered, the functionality is in Pro.  Crime Analyst will therefore be available on demand  but won't be listed as an offered product as it won't be supported through the life of this Agreement.

Please note, Esri UK products are not covered by the Esri Chest Agreement (Higher Education Institution License Agreement). That covers Esri Inc products only. For Esri UK products, the Esri UK licence does apply.

Trials

For a trial copy of the software, please contact highered@esriuk.com.

Product Documentation

Copying extracts from online documentation for inclusion in internal, non-commercial training material is permitted provided a copyright attribution acknowledgement statement appears in the training material as follows: "Copyright © Esri. All rights reserved. Reproduced by permission."

Use of graphical user interfaces and screen captures is for educational and research publications only, and is not permitted for external training or commercial purposes.

For screen capture of Esri Products, include the following attribution statement where the graphical user interfaces and screen captures appear: "Esri software graphical user interfaces are the intellectual property of Esri and are reproduced herein by permission. All rights reserved."

For screen capture of Esri UK Products (CrimeAnalyst, LocatorHub, and ProductivitySuite), include the following attribution statement where the graphical user interfaces and screen captures appear: "Copyright [insert the actual copyright date(s) from the source materials] Esri UK Ltd and its third-party licensors. All rights reserved."

Training and Training Materials

Making copies of training materials for teaching purposes is permitted.

Technical Support

Chest provide non-technical support only – if you want to know your licence dates, or how much a licence costs, or what your last licence was we can help.

For anything more technical, Esri UK will provide second line advice and support to the nominated Admin and Technical Contacts so please be sure to nominate as many Technical Contacts as the order form allows. This is up to four Technical Contacts for the Esri Chest Agreement.

Support calls can be raised by:

• An Authorised Caller logging a Support Request Case in My Esri (Esri will have assigned Authorised Caller status to your Admin and Technical Contacts when setting up the My Esri account for your institution)
• An Admin or Technical Contact phoning 01296 745 555

Please see the Raising Support Calls StoryMap and the Update your Support Contacts StoryMap for more information, including how to update your Authorised Caller list within My Esri.

To register a change of Technical Contact with Chest, please email help@chest.ac.uk with name, phone number, email address and position of each new contact. If the new contact is replacing an existing contact, please be sure to let us know who to remove.

Support is provided in accordance with the Esri UK Support Policy.

There are also a number of useful online resources:

• Esri Community website, a global community of Esri users where you can find solutions, share ideas, and collaborate to solve problems with GIS
• Esri Technical Support website, where you can see if your issue has already been addressed

Supplier Web Address

Esri UK

Esri UK also provide a number of HE-specific resources:

• Esri UK Higher Education webpage (scroll down to the bottom to see Frequently Asked Questions about the Esri Chest Agreement)
• Manage ArcGIS Licences and Users at your University StoryMap

System Releases, New Versions and Functionality

One copy of system releases and/or new versions and/or new supporting documentation will be made available by Esri to Licensed Sites as and when they become commercially available.

Method of Delivery of the Products

Esri Inc Products

Esri will authorise Licensed Institutions to download the Esri Software licensed under this Agreement from their My Esri portal (note that for ArcGIS Desktop, this only covers version 10.x onwards). Updates or new versions of the Esri Software will be made available in the same manner. If requested, Esri UK can provide backup media for an additional fee.

Note that Patches and Service Packs for existing versions can be found at the Esri Support Downloads webpage.

Esri UK Products

• ProductivitySuite can be downloaded by the Admin or Technical Contacts from Esri UK ProductivitySuite Download: Click on 'Download ProductivitySuite and/or service packs', complete the form, and submit. Esri UK will then email instructions to you, for downloading and licensing ProductivitySuite.

Please note, Esri UK products are not covered by the Esri Chest Agreement (Higher Education Institution License Agreement) which covers Esri Inc products only. For Esri UK products, the Esri UK licence applies.

Licences on Personal Devices

Use by staff and students on personal devices is covered under the terms of the Esri Chest Agreement. Identity is the preferred method of delivery (ArcGIS Pro) and ESU codes for home use of ArcGIS Desktop (ArcMap) – details are available via the ArcGIS Off-Campus StoryMap. 

The one-year EVA codes previously used for ArcGIS Desktop activation are being retired, please see the EVA Codes Retired StoryMap for more information.

Borrowing a Concurrent Licence

It is also possible to license your ArcGIS Desktop users for off-campus use (on both institutionally-owned and personal devices) by setting up licence borrowing from your ArcGIS License Manager.

When managing borrowed licences, it is necessary to set a time limit to ensure the University policies for the security and use of the software are adhered to as they are obliged to do under the terms of the agreement. For example, a Masters student may have a three-month research project to complete before they leave the institution. In this example the student should not be provided with a licence that runs beyond the time they are a registered student.

Without external configuration, an ArcGIS License Manager can only be set to share a licence for one defined period e.g. 12 months, 6 months or 3 months. To enable the legal borrowing of licences, the University may need to run two (or more) separate ArcGIS License Managers on different servers e.g. one for 12 months, one for 6 months and one for 3 months.

After the defined time limit expires the licence will check itself back in whether the machine is connected to the network or not.

Supported Software Versions and Platforms

Details regarding version numbers and supported platforms vary depending on product(s). Full information on products can be accessed from the Esri website.

Reimagining GIS in Higher Education and ArcGIS Online Data Compliance

Click on the images below for helpful information on migrating from ArcGIS Desktop (ArcMap) to ArcGIS Online and ArcGIS Pro, and on ArcGIS Online data compliance:

Resources for GIS Users

Click on the images below to find out more about Esri UK's Lecture with GIS website and Esri's international MOOC Program:

Esri UK Annual Conference 2022

This year's presentations showcased GIS storytelling, technology demonstrations and customer innovation, with Esri UK experts and customers sharing how GIS is being used to solve some of the world’s most complex challenges, from wrestling with a pandemic to tackling climate change.

Register to explore the video playlist to see each of this year's presentations.

Esri UK Education Webinars

View 'Managing ArcGIS at your Uni in a Disrupted World', along with other webinars related to ArcGIS in education, on Esri UK's Education Webinars website.

Re-imagining GIS in Higher Education

Esri's new Site Licence for universities provides unlimited access to ArcGIS for teaching and research. This provides an opportunity to redefine the way that GIS is accessed and taught across the university, from formal courses to incidental or reactive learning. Find out how to empower students and researchers across your university so they can access the world's leading GIS platform. Visit the webpages here.

University of Cambridge Estate Management Team Case Study

Click on the image to learn how Cambridge Estate Management’s Space Data team created an innovative digital Estate Map with ArcGIS Online, converting data from multiple file formats, and introduced new processes to provide accurate estate information to staff and stakeholders.

Esri 2020 Renewal Briefing Document

Please find here a copy of the document sent out to all UK institutions in March 2020. This document covers licence quantities for academic and administrative use, plus banding and pricing, and has a large number of FAQs.

There is an equivalent document for Irish Universities here.